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3 Things Every Organization Should Do to Protect Against Cybercriminals

Cybersecurity should be a top priority for organizations today, especially as employees continue to work remotely without business-grade protections. In the age of COVID-19, businesses are more vulnerable than ever. Whether it is phishing scams or malware, hackers are constantly finding new ways to attack businesses. In fact, in March 2020 alone, scams increased by 400%, and have continued to increase since then.

It is vital that employers protect their organizations and employees from cyberattacks, especially now. As new scams develop, businesses must create new ways to stave off hackers. Many steps can be taken to implement—and enforce—security measures as part of daily procedures for employees. By focusing on just three strategies, organizations can help better protect themselves from phishing scams and other cyberattacks.

1. Create a Comprehensive Plan

As organizations transitioned to remote work, employers had to make foundational shifts to adapt. The same is true for security threats. Cybersecurity measures need to become part of everyday routines and tasks. This means creating a plan to protect all assets and boost security in business processes.

Each organization’s security strategy also needs to align with its specific business risks. Performing risk assessments will allow employers to determine where they need to invest in cybersecurity. It is important to identify key digital assets within networks and personal devices so that employers can determine how to best protect them.

Once an organization’s risks are assessed, it can create a plan to suit these needs. For example, a cybersecurity strategy may include secure remote access or virtual private networks (VPNs), especially for virtual workers, to protect devices from threats posed by public internet connections. Other strategies include implementing multi-factor authentication, assigning access permissions to employees and maintaining regular backups.

2. Prioritize Investments in Cybersecurity

Protecting an organization requires the proper tools. A trustworthy security framework is a vital aspect of managing risks. For many remote or hybrid workplaces, areas like cloud and or software as a service (SaaS) security are top of mind. To manage and protect these environments, organizations should shift to software-defined networking (SDN) with secure access and/or secure service edge capabilities.  

Firewalls are also an important aspect of security, as they place a barrier between trusted internal networks and the outside world. Maintaining end-to-end security has become even more difficult in the age of remote work.

Investing in threat-monitoring and endpoint protection tools can also help. While there is no silver bullet to combat the myriad threats, layering cybersecurity methods helps create “defense in depth,” better positioning the organization to face whatever specific cyberrisks may be exploited next.

3. Take the Time to Train Employees

Strategy and security are futile without proper training. Organizations must commit to continuously training employees so that they are not only aware of what cyberattacks to watch for, but what to do if they notice something. This means ensuring that employees are comfortable reporting scams. By starting training during onboarding and conducting it regularly as scams evolve or emerge, workers can shift from liabilities to assets.

Cybersecurity training ranges from phishing testing to password and device management. Employers must teach workers to update their systems, be cautious with external devices like flash drives, and practice physical device security.

Reaction is just as important as prevention. Organizations should have a plan for employees if they fall victim to a scam or notice something unusual so IT or information security professionals can solve the issue as quickly as possible and mitigate the damage.

Ignoring cybersecurity is a huge risk, as cyberattacks can have serious consequences for businesses and their customers, suppliers and partners alike. It is critical to develop a strong cybersecurity strategy and invest in resources and training. Security is continuing to increase in importance as remote work remains and threats rise. By understanding the issues, challenges and potential threats of a cyberattack, organizations can determine what steps and precautions can be taken to decrease the likelihood of a cyberattack in the future.

Prevent Your Employees From Getting Tricked by Phishing Emails

We all know to watch for suspicious emails. But phishing emails are becoming increasingly more sophisticated, tricking even the savviest among us. The costs to consumers, businesses and institutions keep adding up: According to the FBI, online theft, fraud and exploitation totaled $2.7 billion in financial losses in 2018.

The most expensive complaints involve business email compromise (BEC), a tool that cybercriminals use to launch many types of cybercrimes, from misdirected payment and inventory fraud to ransomware attacks.

More than a third of businesses (37%) surveyed nationally for HSB by Zogby Analytics received an email from someone pretending to be a senior manager or vendor requesting payments. The businesses reported that almost half of employees receiving those emails (47%) responded by transferring company funds, resulting in tens of thousands of dollars in losses. For some types of businesses and government entities, the payment frauds can reach hundreds of thousands to millions of dollars.

Three Tips to Help Employees Avoid Cyber Fraud

What can a business or institution do to help prevent employees from falling for email phishing schemes? Here are three tips to avoid falling for the latest tricks:

  1. Check the Source

Before you open an email, take a moment to consider the source of the email and whether that person is likely to send you an attachment or link. Check the email address, screen name or phone number associated with the message.

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Hackers often mimic an email address that you would trust with one letter or number off from the original name or domain.

The address may even look exactly like a trusted contact but when you mouse-over the name, you can see that the address is different. A hacked email account can also be used to send malicious content, so be sure to evaluate the content of the message.

  1. Check the Content

Before you click on a link or download an attachment, take a good look. Many times, if you copy the link or name of the attachment into a search engine, you can find out whether cybercriminals are actively using the content to spread malicious content, like a virus or ransomware.

Ask yourself whether this is the type of content you usually receive from the sender. Are you expecting an attachment? Even if you are expecting an attachment, does it appear, from the name and type of file, that it is legitimate? Is the attachment or link the only content of the email?

If you have doubts, delete the message or call the sender at a number you have verified as theirs.

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Also, hackers often make an urgent request to trick victims into clicking on malicious links or files. Any urgent request sent via email should be verified in-person.

  1. What if I Clicked on the Wrong Thing?

Everyone makes mistakes. You would not be the first person to click on a bad link or download a bad file. But even if nothing happens immediately, there is no guarantee that the threat is gone.

Malware can lay dormant for weeks, months, or even years before activation. It may also be transmitting information in the background without your knowledge.

So, act as soon as you realize you clicked on a bad link or file. Alert your information technology security department right away. If you are a smaller operation, run a virus scan and keep an eye on your financial information.

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October is National Cyber Security Awareness Month

National Cyber Security Awareness Month (NCSAM) kicks off this week. And in the wake of last month’s Equifax breach announcement—in which nearly 145.5 million Americans learned their personal information may have been compromised, coupled with the government’s recent efforts to combat cyber threats—NCSAM’s timing could not be better.

The Department of Homeland Security (DHS) hosts the annual NCSAM and will provide online and in-person tools to engage and educate the private and public sectors about cyberrisks. The DHS will also offer mitigation tips and techniques in tandem with this year’s campaign, which is divided into five different weekly themes:

Week 1: Oct. 2-6         –Simple Steps to Online Safety

Week 2: Oct. 9-13       –Cybersecurity in the Workplace is Everyone’s Business

Week 3: Oct. 16-20     –Today’s Predictions for Tomorrow’s Internet

Week 4: Oct. 23-27     –Consider a Career in Cybersecurity

Week 5: Oct. 30-31     –Protecting Critical Infrastructure from Cyberthreats

But NCSAM’s nationwide events are not limited to those themes and will cover topics that run the cybersecurity gamut through formats like workshops, webinars, twitter chats and conferences – some of which can be livestreamed. One major highlight will be the day-long global launch of NCSAM’s international adoption on Oct. 3 in Washington D.C. Featured speakers at other events include FTC Acting Chairman Maureen Ollhausen, White House Cybersecurity Coordinator Rob Joyce, Senate Homeland Security Chair Ron Johnson, and Palo Alto Networks CEO Mark McLaughlin. Visit here for an event calendar.

NCSAM is part of the ongoing DHS cybersecurity awareness program, Stop.Think.Connect., which began in 2009 as part of President Obama’s Cyberspace Policy Review. Non-profit organizations, government agencies, colleges and universities are encouraged to join Stop.Think.Connect. as “partners,” while individuals can become “friends” to engage their respective communities and memberships. The program also offers handy toolkits organized by topics such as mobile security and phishing, and by audiences, which range from corporate professionals to young children and law enforcement.

Increasingly, the government is taking cyberrisk seriously. In September, the SEC announced two initiatives to enhance its enforcement division’s efforts to combat cyber-based threats and protect businesses, investors and the public. A new Cyber Unit will focus on targeting misconduct which includes market manipulation schemes involving false information spread on social media, violations involving initial coin offerings and distributed ledger technology and hacking, among others. Its Retail Strategy Task Force will combat fraud in the retail investment space, from everything involving the sale of unsuitable structured products to microcap pump-and-dump schemes.

In August, President Trump elevated the United States Cyber Command’s status to Unified Combatant Command, with a focus on cyberspace operations. The elevation, he said, will increase “resolve against cyberspace threats, reassure our allies and partners and deter our adversaries,” by streamlining operations under a single commander, which will also ensure adequate funding. In connection with the elevation, the president said Secretary of Defense James Mattis would examine “the possibility of separating United States Cyber Command from the National Security Agency” and will eventually announce recommendations.

Curb Phishing Damage with a New, Human Approach to Bad Habits

phishing
In the first quarter of 2016 alone, more than 40 organizations, including Snapchat, Moneytree and Sprouts Farmers Market, acknowledged they were victims of phishing attacks. The attacks came via emails seemingly sent from CEOs to their own human resources and accounting departments. In reality, these emails were sent by cybercriminals attempting to steal vital personal and financial information from companies and their employees.

The FBI estimates that phishing attacks have cost companies more than $2.3 billion in losses over the past three years, and since January 2015 alone, the agency saw a 270 percent increase in identified victims and exposed losses from CEO scams.

Recipients who “take the bait” by responding to a phishing email often provide scammers with all the necessary information to perpetrate identity theft, including filing a tax return in someone else’s name. Clicking a link or opening an attachment may also launch malware-intrusive software and seriously compromise the system by initiating malicious background programs.

The stakes are high and regardless of your organization’s size, you are always at risk for an attack. In fact, the Anti-Phishing Workgroup discovers more than 40,000 unique phishing sites targeting about 500 brands per month, while the Department of Defense and Pentagon report receiving up to 10 million phishing attacks each day.

The success of attacks varies, with 30% to 60% of incidents resulting in victimization, according to a 2013 Verizon Data Breach Report. A phishing attempt’s success or failure, however, rests beyond a scammer’s ability to infiltrate the cybersecurity infrastructure of an enterprise.

Your organization’s susceptibility really comes down to your people. Even with training, vulnerabilities depend on a combination of employees’ awareness levels and enduring personal habits, according to research by University at Buffalo (UB).

Companies can implement more effective cyber preparedness measures only when they better understand the ways that their employees think and behave. As phishing attacks continue to evolve and become more sophisticated, the most successful employee cyber defense strategies should involve two critical components: 1) a combination of cutting edge training and testing and 2) support programs to alter the unconscious human behaviors that compromise cybersecurity.

Currently, most businesses train employees to recognize phishing attempts by identifying key elements in an email message, such as finding the sender’s address, noticing hyperlinks and recognizing clues like typos or awkward language. But research has shown that those efforts fail to sustain positive results because organizational training focuses on situational reactions while ignoring employees’ existing habits, which are difficult to break.

For example, an employee may successfully identify suspicious emails when prompted in a training session. When it comes to an average Monday morning, however, opening every email to clear their inbox may be a strong habit that training simply does not offset. Phishing is largely successful for this precise reason. Perpetrators take advantage of individuals who are habitual in the way they respond, despite any awareness they may have developed or gained in training, according to UB findings.

Many employers complement this basic training with follow-up penetration testing to evaluate whether employees recognize the warning signs of a cybersecurity threat in practice. Organizations may send a mock email with red flags that indicate a potential phishing attack, such as a compelling subject line like “Your computer is at risk.” Once opened, the recipient sees that the message is from the employer with a warning about how similar future messages could pose risks.

Penetration testing, however, doesn’t work in the long run because it also fails to acknowledge habitual actions and attempts to change a person’s behavior by simply encouraging them to do more of the same behavior.

Organizations can actually address the bad habits by identifying employees who are most susceptible to phishing and exposing them to higher levels of education with an emphasis on creating better tailored interventions that address the underlying “why” that drives people to fall prey to phishing time and again.

Continuously testing employees can be helpful; however, a company’s security training program must also attempt to adjust the daily unconscious behavior of employees that puts networks at risk. Companies need to provide their employees with a relatable (non-security/IT) team member/colleague to demonstrate what responsible cyber behavior looks like day in and day out.

One way to accomplish this is to create an internal cyber ambassador program that identifies employees who have proven themselves to have especially strong cyber awareness.

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These employees should be selected from teams such as accounting, sales, HR and administrative support, that are typically vulnerable to phishing attacks.

Cyber ambassadors are responsible for promoting cyber best practices within their own teams. This type of program creates a platooning effect, where employees subconsciously emulate the behavior of their ambassador/team member, resulting in a safer cyber environment.

While employees can be your greatest weakness, they can also be your strongest asset in thwarting phishing attacks. Training employees to identify a phishing attempt—either before or after falling victim to an attack—is only half the battle.

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By better understanding the mechanisms behind employee susceptibility, companies can anticipate individuals most at risk, create dynamic security and training policies that promote safe cyber behavior patterns, and alter employees’ habits through colleague support programs.

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