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Most Companies Miss Easiest Ways to Boost Workplace Cybersecurity

Despite increasing attention to cybersecurity and a seemingly constant stream of high-profile data breaches, the primary security method used in businesses worldwide remains the simple password. According to a recent study, the average person now has 19 passwords to remember, so it is not surprising that the vast majority of passwords are, from a security perspective, irrefutably bad, including sequential numbers, dictionary words or a pet’s name.

A new report by software firm Software Advice found that 44% of employees are not confident about the strength of their passwords. While many felt their usage was either extremely or very secure, the group reported, “our findings suggest that users either remain unaware of the rules despite the hype, do not believe them to be good advice or simply find them too burdensome, and thus opt for less secure passwords.

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Among the biggest password sins employees commit:

Employee Password Worst Practices

But company culture and IT leadership may be partly to blame. “If management is lax about enforcing best practices, then leadership must share the blame when workers take shortcuts—and perhaps even accept the lion’s share of it,” the report reads.

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Only 54% of businesses require complex passwords, and other shortcomings in best practice enforcement include:

Enforced Workplace Password Best Practices

White House Cybersecurity Coordinator Michael Daniel has previously said that he “would love to kill the password dead as a primary security method,” and 14% of companies are leading the charge, using biometric identification instead. Clearly, however, there is plenty that IT departments can implement now to boost cybersecurity without adopting advanced and costly measures like retina scans or fingerprints.

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New Year Resolutions for Better Enterprise Security

Forecasting what the IT security landscape will look like in the year ahead has become an annual technology tradition, and following 2014 as the Year of the Data Breach, I think anyone could make a fairly accurate guess as to what the major trend of the New Year will be: more data breaches.

Forty-three percent of organizations reported a data breach in the past year, a figure that Forrester predicts will rise up to 60% in 2015. And it’s not just the frequency of breaches that we will see escalate in the year ahead, but also that malware will be increasingly difficult to dismantle. P2P, darknet and tor communications will become more prevalent, and forums selling malware and stolen data will retreat further into hidden corners of the Internet in an attempt to avoid infiltration.

By now, it is no longer a matter of if your business is going to be breached, but when. The last thing any organization needs as we enter another year of risk, is a blind side. The good news, though, is that there are ways to prevent them if we act immediately.

We know that an increase in cyber-attacks by stealthier hackers and more sophisticated malware is a sensible prediction – more important, now, is thinking about our resolutions, and how to prepare against what may be lurking ahead.

Here are my top New Year Resolutions for better enterprise security in 2015:

Layer Proactive Defenses

In 2014, many businesses were bitten by data breaches despite spending millions on state-of-the-art, next-generation solutions. In 2015, organizations will have to think smarter and build security from the ground up, layering defenses rather than relying on next-gen panaceas.

Furthermore, this kind of multi-layered approach should encompass more proactive measures – reactive “detective” tactics no longer cut it. Malware has always been hard to detect, and yet I see company after company relying too closely on detection technologies like antivirus (which, believe it or not, works only 50% of the time at best).

Lock Down Data

Following widespread data losses in 2014, businesses should resolve to lock down access to corporate systems and data. This starts with implementing greater control over user accounts and administrative privileges. Employees should always be logging onto systems as a standard user, and even then, businesses need to continue to control and monitor access to files and databases with active anomaly detection. Regular reviews of user roles and their access requirements should become a standard practice.

Ask More Questions

Heartbleed, Shellshock and recently, SChannel attacks have all shaken our confidence in common protocols that underpin much of the internet. Organizations need to practice greater scrutiny in evaluating what is offered by their selected vendors to ensure patching is swift and targeted. Far more questions should be asked around vendors’ processes for code auditing and testing.

Look to Two-Factor Authentication

Many of the attacks of 2014 could have been prevented by two-factor authentication, from the iCloud breach to the eBay compromise. Organizations should be looking to implement two-factor authentication as a way to prevent stolen or shared credentials being used against them. While this method is not a comprehensive solution to address all the security threats we’ll likely face, it does introduce a much needed layer of security.

Don’t Let Security Get in the Way

Stringent security practices are absolutely essential, but they can become a double-edged sword. Locking down system access for instance, although it significantly boosts the organization’s overall security posture, can strike a serious blow to end user productivity. Security must always be top of mind for IT organizations, but you’d be surprised at how quickly appetite to risk changes when its implementation reduces employees’ freedom and flexibility. Here is where deploying strategies like least privilege and sandboxing can have a significant impact by creating a productive and positive working experience for users, without compromising security.

In 2015, businesses should resolve to think smarter about their approach to security. It’s easy to become enamored by the latest glitzy perimeter solutions and invest heavily in next-gen antivirus and firewalls. But, making the most of those investments means thinking more strategically about how they can be layered with more proactive measures and additional safety nets to create a truly defense-in-depth framework. Most of all, we must strive to act on the greatest good principle. After all, IT isn’t the only business stakeholder, and finding a security solution that allows for a seamless user experience is what will most effectively drive adoption – and greater security success.

BYOD: Three Lessons for Mitigating Network Security Risks in 2015

Not too long ago, organizations fell into one of two camps when it came to personal mobile devices in the workplace – these devices were either connected to their networks or they weren’t.

But times have changed. Mobile devices have become so ubiquitous that every business has to acknowledge that employees will connect their personal devices to the corporate network, whether there’s a bring-your-own-device (BYOD) policy in place or not. So really, those two camps we mentioned earlier have evolved – the devices are a given, and now, it’s just a question of whether or not you choose to regulate them.

This decision has significant implications for network security. If you aren’t regulating the use of these devices, you could be putting the integrity of your entire network at risk. As data protection specialist Vinod Banerjee told CNBC, “You have employees doing more on a mobile device and doing it ad hoc here and there and perhaps therefore not thinking about some of the risks that are apparent.” What’s worse, this has the potential to happen on a wide scale – Gartner predicted that, by 2018, more than half of all mobile users will turn first to their phone or tablet to complete online tasks. The potential for substantial remote access vulnerabilities is high.

So what can risk practitioners within IT departments do to regain control over company-related information stored on employees’ personal devices? Here are three steps to improve network security:

1. Focus on the Increasing Number of Endpoints, Not New Types

Employees are expected to have returned from holiday time off with all sorts of new gadgets they received as gifts, from fitness trackers to smart cameras and other connected devices.

Although these personal connected devices do pose some network security risk if they’re used in the workplace, securing different network-enabled mobile endpoints is really nothing special for an IT security professional. It doesn’t matter if it’s a smartphone, a tablet or a smart toilet that connects to the network – in the end, all of these devices are computers and enterprises will treat them as such.

The real problem for IT departments involves the number of new network-enabled endpoints. With each additional endpoint comes more network traffic and, subsequently, more risk. Together, a high number of endpoints has the potential to create more severe remote access vulnerabilities within corporate networks.

To mitigate the risk that accompanies these endpoints, IT departments will rely on centralized authentication and authorization functions to ensure user access control and network policy adherence. Appropriate filtering of all the traffic, data and information that is sent into the network by users is also very important. Just as drivers create environmental waste every time they get behind the wheel, network users constantly send waste – in this case, private web and data traffic, as well as malicious software – into the network through their personal devices. Enterprises need to prepare their networks for this onslaught.

2. Raise the Base Level of Security

Another way that new endpoints could chip away at a network security infrastructure is if risk practitioners fall into a trap where they focus so much on securing new endpoints, such as phones and tablets, that they lose focus on securing devices like laptops and desktops that have been in use for much longer.

It’s not difficult to see how this could happen – information security professionals know that attackers constantly change their modus operandi as they look for security vulnerabilities, often through new, potentially unprotected devices. So, in response, IT departments pour more resources into protecting these devices. In a worst-case scenario, enterprises could find themselves lacking the resources to both pivot and mitigate new vulnerabilities, while still adequately protecting remote endpoints that have been attached to the corporate network for years.

To offset this concern, IT departments need to maintain a heightened level of security across the entire network. It’s not enough to address devices ad hoc. It’s about raising the floor of network security, to protect all devices – regardless of their shape or operating system.

3. Link IT and HR When Deprovisioning Users

Another area of concern around mobile devices involves ex-employees. Employee termination procedures now need to account for BYOD and remote access, in order to prevent former employees from accessing the corporate network after their last day on the job. This is particularly important because IT staff have minimal visibility over ex-employees who could be abusing their remote access capabilities.

As IT departments know, generally the best approach to network security is to adopt policies that are centrally managed and strictly enforced. In this case, by connecting the human resources database with the user deprovisioning process, a company ensures all access to corporate systems is denied from devices, across-the-board, as soon as the employee is marked “terminated” in the HR database. This eliminates any likelihood of remote access vulnerabilities.

Similarly, there also needs to be a process for removing all company data from an ex-employee’s personal mobile device. By implementing a mobile device management or container solution, which creates a distinct work environment on the device, you’ll have an easy-to-administer method of deleting all traces of corporate data whenever an employee leaves the company. This approach is doubly effective, as it also neatly handles situations when a device is lost or stolen.

New Risks, New Resolutions

As the network security landscape continues to shift, the BYOD and remote access policies and processes of yesterday will no longer be sufficient for IT departments to manage the personal devices of employees. The New Year brings with it new challenges, and risk practitioners need new approaches to keep their networks safe and secure.

 

Human Error Caused 93% of Data Breaches

Despite tremendous increased attention, the number of reported cyberbreach incidents rapidly escalated in 2014. According to Information Commissioner’s Office data collected by Egress Software Technologies, U.K. businesses saw substantially more breaches last year, with industry-wide increases of 101% in healthcare, 200% in insurance, 44% among financial advisers, 200% among lenders 200%, 56% in education and 143% in general business. As a result, these industries also saw notable increases in fines for data protection violations.

The role of employees was equally alarming.

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“Only 7% of breaches for the period occurred as a result of technical failings,” Egress reported.

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“The remaining 93% were down to human error, poor processes and systems in place, and lack of care when handling data.

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Check out more of the findings from Egress’ review in the infographic below:

Infographic: Human error causes alarming rise in data breaches