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When Unpaid Internships Become Illegal

I’m not sure if you’ve heard, but times is hard on the boulevard. Even after some decent news on job creation in March that led President Obama to say “we are beginning to turn the corner,” the unemployment rate remains at a troubling 9.7%. That’s a really, really bad number — particularly when you look at the level of growth still needed to make any significant dent in the jobless rate.

The economy needs to add more than 100,000 jobs a month just to absorb new entrants into the labor market, let alone provide a livelihood for the 15 million Americans already looking for work. Without constant, robust growth, the unemployment rate won’t budge. Indeed, the Congressional Budget Office has projected that the rate will hover around 10 percent for the rest of the year.

It is no surprise, then, that more and more out-of-work people are more and more willing to do anything they can if it might lead to a job. Even work for free.

Students and recent college grads have suffered through unpaid internships in hopes that the experience would lead to something better in the future. Heck, I did two in addition to working at my college newspaper for free. But the economic downturn has created an environment where many companies are seeing these opportunities more as a chance to get some free labor rather than provide educational opportunities for the future middle managers of America. And not only is against the spirit of an internship — it is against the law.

Convinced that many unpaid internships violate minimum wage laws, officials in Oregon, California and other states have begun investigations and fined employers. Last year, M. Patricia Smith, then New York’s labor commissioner, ordered investigations into several firms’ internships. Now, as the federal Labor Department’s top law enforcement official, she and the wage and hour division are stepping up enforcement nationwide.

Many regulators say that violations are widespread, but that it is unusually hard to mount a major enforcement effort because interns are often afraid to file complaints. Many fear they will become known as troublemakers in their chosen field, endangering their chances with a potential future employer.

The Labor Department says it is cracking down on firms that fail to pay interns properly and expanding efforts to educate companies, colleges and students on the law regarding internships.

“If you’re a for-profit employer or you want to pursue an internship with a for-profit employer, there aren’t going to be many circumstances where you can have an internship and not be paid and still be in compliance with the law,” said Nancy J. Leppink, the acting director of the department’s wage and hour division.

As always (… OK … “as often”), we were out ahead of the curve on this story and ran a piece warning employers about unpaid internships waaaay back in July 2008. Joel W. Rice of the law firm Fisher & Phillips expected an increase in unpaid internships — for all the wrong reasons — as the economy faltered following the collapse of Bear Sterns and came up with the following guidance in regards to the Department of Labor’s six criteria for gauging whether or not an unpaid internship is legal.

In a nutshell, the spirit of the law is to ensure that the intern is getting more out of the experience than the employer, but Rice’s insights will help you recognize whether or not your internship program is kosher.

1. Is the training similar to that which would be given in a vocational school?

If the intern receives training in the types of skills or intellectual prerequisites for success in your field, it will increase the chances you satisfy this criterion. Certainly, if the internship is in conjunction with an academic program for which the intern is required to write a paper or provide periodic written reports, this will help satisfy DOL officials. If the intern is only performing basic clerical work-such as answering phones and handling mail, however, this would not be characteristic of vocational school training.

2. Is the training primarily for the benefit of the intern? Is there some indication that the intern is benefiting from the program, in terms of training, exposure to the industry and contacts for potential job opportunities?

If your interns are earning academic credit, this criterion is more than likely satisfied. The focus of the internship should not be upon the free labor that the intern is providing; it should be upon the educational benefit to the intern. Communications to the intern should stress the value of the program to them, not how valuable they are to you. Fairly or unfairly, your communications to the intern could convey the erroneous impression that the program is primarily for the company’s benefit.

3. Does the intern displace regular employees or work under their observation?

To the extent the intern is involved with tasks such as answering phones, delivering mail and other clerical activities, it could be perceived as lightening the workload of existing employees. If the intern is working under someone else’s close supervision, then displacement is less likely to be found. An individual should be assigned to observe, or at least periodically monitor, the intern’s activities.

4. Does the company derive immediate advantages from the intern’s activities?

To the extent the company is primarily utilizing the intern to get needed work accomplished, it looks like it is deriving an immediate economic advantage from the intern’s presence. Instead, to satisfy this component, there should be more of an emphasis on the learning opportunity for the intern, the training afforded by the company. It also helps if there is and an indication that the company is committing some of its resources to such training, perhaps to the detriment of operations.

5. Is the intern entitled to a job at the conclusion of the training period?

Interns are often hopeful that the experience will lead to a position with the company. Understandably, many companies view the internship program as a low-risk opportunity to evaluate potential candidates for full-time employment. While it is permissible to give consideration to your interns when assessing your employment needs, there should be no guarantee of employment at the end of the internship.

6. Does the intern understand they are not entitled to wages for the training time?

This final part of the test is self-explanatory. The best practice would be to write this in an introductory letter to the intern on the nature of the program.

internships interns

If you think this looks like “Free Labor,” the Department of Labor might want a word with you.

Optimism in Retirement Savings?

It sounds like a joke in this economy, but it’s true. According to the Employee Benefit Research Institute, U.S. workers are more confident about having enough savings for retirement even after the percentage of savers declined.

It states that the 2010 Retirement Confidence Survey finds that the “record low confidence levels measured during the past two years of economic decline appear to have bottomed out.

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The percentage of workers very confident about having enough money for comfortable retirement has stabilized at 16%,” which is compared to the 20-year low of 13% measured in 2009.

This is odd if you take into account the fact that the survey finds that more respondents’ retirement preparations are still eroding, more have no savings at all and are clueless about savings goals, and more Americans are expected to work longer.

Could all this confidence in retirement savings be the cause of extreme denial or, possibly, just arrogant naivety?

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In other retirement savings news, the United States Department of Labor proposed a new rule that aims to protect and increase retirement savings.

As The New York Times reported:

“These rules will strengthen America’s private retirement system by ensuring workers get good, objective information,” Seth Harris, deputy labor secretary, said in a statement. “When that happens, workers make the kind of decisions that are good for their families and the nation as the whole.”

Could the proposed rule and the confidence level be related?

Insurers to Continue Practice of Rescissions

Everyone who files for independent health insurance is required to fill out an application that lists all pre-existing medical conditions. But what if you fail to mention the fact that you have acne? Or a slightly enlarged blood vessel (which is so non-life-threatening that your doctor doesn’t even shutterstock_medical1mention it to you after a cat scan)?

Failure to mention these small, and seemingly unimportant, medical issues allows health insurers to rescind a policy — especially when a person needs it most.

A new report by congressional investigators states that the practice of policy rescission is common among insurers and saves them millions of dollars a year.

An investigation by the House Subcommittee on Oversight and Investigations showed that health insurers WellPoint Inc., UnitedHealth Group and Assurant Inc. canceled the coverage of more than 20,000 people, allowing the companies to avoid paying more than $300 million in medical claims over a five-year period.

Two cases highlighted at the hearing were that of Robin Beaton and Otto Raddatz. Beaton’s policy was reportedly rescinded a few days before her scheduled mastectomy because she failed to mention she had once visited a dermatologist because of acne. Raddatz’s policy was reportedly dropped when a pre-existing medical condition he was not aware of surfaced after he was diagnosed with lymphoma.

Rep. Bart Stupak (D-MI) was among the lawmakers who grilled health insurance company executives at a congressional hearing last week.

Late in the hearing, Stupak, the committee chairman, put the executives on the spot. Stupak asked each of them whether he would at least commit his company to immediately stop rescissions except where they could show “intentional fraud.”

Each answered “No.”

The outcome of the meeting put the option of a public health insurance plan in a very favorable light.

Proponents of a public plan seized upon the hearing, saying it showed why access to health care cannot be left to private insurance companies.

We will soon see whether a government-run, public health-care plan will serve the uninsured…and hopefully create a more fair world amongst the private insurers.

Are Pension Plans on the Guillotine?

As if we weren’t tired of continuously depressing and pessimistic news on the economy, the new fear is that employee pension plans are on the chopping block. The main reason for this is that, because of abysmal stock performance, companies are being forced to contribute more and more money to their plans to keep them fully funded. This makes it very difficult for companies with little cash to expend right now (which would be most organizations) and the fact that the credit crunch makes it tough to borrow the necessary funds to supply these plans.

To rectify this situation, many companies are choosing to freeze pensions now in order to save money in the long run. Another option several organizations are looking at is switching from pension plans to a 401(k), which are employee-managed and not tied to the certain rules and restrictions that pensions are. And no one can take your 401(k) away except, as in the current case, a faltering stock market.

An ABC News article on the subject pointed to companies such as Newhouse Newspapers and Motorola, which have either cut or suspended pension plan funding. A.H. Belo Corp., owner of four daily newspapers including The Dallas Morning News and The Providence Journal, stated today that they will cut employee salaries and suspend retirement supplements to pension plan participants. Is this a trend?

UPenn’s Wharton School of Business published an interesting, yet fearful article about the shortfalls in retirement planning. Wharton professor Olivia Mitchell, who has been quoted in numerous, recent articles on the subject, also offers an informative video lesson on retirement risk management, where she focuses on “reinventing retirement.” (see below)

If you’re already fed up with this dismal news, I would recommend you skip The Motley Fool’s article on how the Pension Benefit Guaranty Corporation (PBGC), the federal agency that insures retirement funds, switched their investment plan from bonds to stocks shortly before the start of last year’s stock market collapse.

With all this news, it leaves us thinking – are defined employee pensions the dinosaur of retirement plans, facing extinction, or are they merely confronting a tough road ahead, only to re-emerge and prosper in the long run?